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Theta Mutual Investing Agreement
Membership Contributions
Treasurer collects xxxxxxxxxxxxxxxxxxx from each member for one-time initiation fee. Going forward, each member contributes xxxxxxxxxxxxxxxxxx to the Treasurer quarterly, via Bank of America wire transfer. Contributions must be made no later than three days before an upcoming club meeting. Late members are penalized a fee of xxxxxxxxxxxxxxxx, which will be contributed to the club portfolio, and is collected by the Treasurer via Bank of America wire transfer.
Voting
There are five active members at the time of the club’s origination. To execute a vote, the topic (buy, sell, policy change, etc), requires a vote from three club members via online submission to the other members. If a member is unable to vote, but three votes are attained for a specific motion, that motion is executed. On the contrary, a motion is not executed without at least three votes from the active members.
Live Meetings
Quarterly meetings will occur at least once quarterly. Meeting sites will vary on a rotating schedule and confirmed with a majority vote by members.
Investment Procedures
At each meeting, whether by phone or in person, members will present and explain their preferred buy or sell. After members openly discuss buying or selling a particular item, a majority vote is made on behalf of each member through an email submission to all of the active members of the club. At each meeting, the club will execute no more than three transactions.
Real-time transactions
Real-time transactions are only executed to sell club assets. If the assets of the club are at risk, a club member can bring that risk to the attention of the club, which will require three member votes to execute the motion. After the vote takes place, the member who motioned for the original vote must document the occurrence and forward, it via electronic mail, to all active members of the club.
Club Member Portfolio Manager
The online fund manager with be Sharebuilder.com. The club’s user name is “xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.”
Member Withdrawal
If a member opts to withdraw from the club, that member must inform all members of the group, via phone call or email, at least fourteen days before an upcoming club meeting. Withdrawal does not require a vote from other members and is done on a voluntary basis. The withdrawing member is eligible for fifteen percent of the portfolio’s value, nothing more, and can not buy back into the club at any time.
Member Removal
If thirty (30) days pass from the day a member was supposed to make his required deposit, that member waives his participation in the club. The member will be compensated fifteen percent of the club’s portfolio value, nothing more, and can not buy back into the club at any time.
New Members
Membership is frozen and will be revisited during May of 2009.
Year End Tax Filing
Year end tax filing is the responsibility of the Treasurer and policies will be revisited in May of 2009.
Agreement Revisions
An agreement revision must be made by a member and presented to the club. Each member then has the opportunity to vote on the motion and, upon receiving three member votes, the motion will be executed and written into the agreement. Each time a revision is made, the member agreement will be revised, redistributed to members, signed by each member in ink and the original contract returned to the Secretary for recordkeeping.
Officers
Upon nominating themselves, officers were voted upon at the club’s inception by receiving the majority vote of at least three members.
· President (Patrick Flynn)
The President presides over the meetings, suggests when the next meeting is going to take place (usually done with a mutual vote but made official by the president) and plans activities (usually done with a mutual decision by other members). In addition, the President will monitor and manage the club’s web site, ThetaMutual.com.
· Treasurer (Jim Cray)
The treasurer is the one who deals with online account management and, upon member approval, the buying and selling of stock. The treasurer is also responsible for keeping accurate records of the financial holdings of the club, the financial contributions of each of the members and any other records that concern themselves with money and financial matters.
· Secretary (Joe Lurie)
The secretary is responsible for keeping the minutes of each meeting. The secretary also lets other members know of any upcoming meetings. If a member misses a meeting the secretary is the one who passes the minutes of the last meeting to the absent member so that everyone is kept up to date of all meeting decisions.
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Member Name (print)
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Member Signature, Date
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President Signature, Date